EFFORTS Email Tips: How Do I ____?
Making an EFFORTS Folder for AOL Mail
To do this on AOL, you must use the multiple screen names feature of AOL
to establish a unique email address for your EFFORTS correspondence.
To set up a unique email screen name:
1. Startup AOL
2. Click
on Settings on the Toolbar, then on Screen Names
3. Click on CREATE a screen
name”, follow the onscreen instructions.
4. Using your previous email
address, send an e-mail to EFFORTS management. In the body of the message, give
them your new (EFFORTS only) email address, and asking them to change your
address to your new address. Send this to:
EFFORTS-request@effortslist.org
.
5. Your EFFORTS mail will now be sent and received separately from all your other mail, using your new unique EFFORTS email address. To read your EFFORTS mail, or to send an e-mail to EFFORTS, just switch to your EFFORTS screen name (click on Sign Off on the Toolbar, then on Switch Screen Name
Making an EFFORTS Folder (Mailbox) in Eudora
(1) Create an EFFORTS mailbox (SAME instructions for Mac and Windows):
- From the
Mailbox menu choose "New".
- Enter EFFORTS as the name for your new mailbox- do NOT check "make it a
folder."
- Click OK.
(2) Set up a Filter to have Eudora automatically send all incoming EFFORTS mail to the EFFORTS mailbox.
- Go to the Special menu/Filters
- Click "New" [a new "Untitled" filter should appear at the bottom in the box on the left]
- Click the pop-up triangle next to "Header". Choose "Subject”
- Click in the box to the right of "Contains"- type in EFFORTS
- Under "Actions", click on the box that says "none"- click and drag down to select "Transfer to"
- You will get this message: “Choose Mailbox”. Go to the Transfer menu and choose "EFFORTS"
- Close the Filters window. You get this message: "Save changes to “Filters”? Click “Save”
That’s it. From now on, whenever you check mail the filter will automatically send all incoming messages from EFFORTS to the EFFORTS mailbox instead of to your Inbox.
Making an EFFORTS Folder for Outlook
Express Mail
(Suggestion: cut and paste this to an email blank and then print
it out.)
(1) set up an EFFORTS folder:
In the left window, right click on "Local Folders”, then left click on “New Folder”. Next, type in EFFORTS as your new Folder name. Finally, left click on “OK”.
(2) Then, set up a Message Rule:
Left click on “Tools” at the top of your screen; click on “Message Rules”; click on “Mail”. A new window titled “Message Rules” will open. Click on “New”.
A new window (with multiple data entry spaces) titled “New Mail Rule” will open.
In the first space, click on the box preceding “Where the To line contains people”
In the second space, click on the box preceding “Move it to the specified folder”
In the third space, click on the blue underlined phrase “contains people”. A new window titled “Select People” will open. Type in the following: efforts@effortslist.org
Click on “Add”; then click on “OK”
Again in the third space, click on the blue underlined word “specified”. A new window listing the available Folders will open. Click on EFFORTS to highlight it; then click on “OK” at the right side of the window.
In the fourth (bottom-most) space, type in as a name for your new message rule, EFFORTS Message Handling. Click on “OK”
That's it! Now every time a message comes from EFFORTS, it will go directly to that folder.
Making and Using Folders for Thunderbird (Mozilla) Mail
(Suggestion: cut and paste this to an email blank and then print it out.)
(1) Create an EFFORTS Folder on your hard drive:
- Select Local Folders from the mail folders list and select New --> New Folder from the File menu.
- Type the name EFFORTS for the new mail folder.
- Select ‘Local Folders’ in the “Create as a subfolder of” box.
- Click OK.
2) Set up a Filter to have Thunderbird automatically send all EFFORTS mail to the EFFORTS mailbox.
- Click on “Tools”; then click on “Message Filters”
- Click on “New”; Enter EFFORTS as your Filter name
- Click on the small circle ahead of “Match any of the following”
- In the left window, select “Subject”
- In the center window, select “contains”
- In the right window, type in EFFORTS
- On the first line of the “Perform these actions:” section of the form:
-- Click on the small box ahead of “Move to folder:”, select EFFORTS in the center window
- Click on “OK” at the bottom of the form.
That’s it. From now on, whenever you check your mail the filter will automatically send all incoming messages from EFFORTS to the EFFORTS Folder instead of to your Inbox.
Making an EFFORTS Folder for
Yahoo Webmail
(Suggestion: cut and paste this to an email blank and then print it out.)
Making an EFFORTS Folder for
Incredimail Mail
(Suggestion: cut and paste this to an email blank and then print it out.)
(2) Set up a Message Rule to automatically segregate incoming EFFORTS mail to that new Folder... See: http://www.incredimail.com/english/faq_index/im/organize_folders.html
- On the "If" line, select the condition "Subject line contains" and
type EFFORTS in the adjoining box.
- On the "then" line, select the action "Move it to" and type EFFORTS in
the adjoining box.
- Click on "OK"
Making an EFFORTS Folder for Microsoft Outlook 2000
Mail
(Suggestion: cut and paste this to
an email blank and then print it out.)
(1) Create a new Folder:
At
the top of the screen, click on “File”, then on “Folder”, then on “New”. Type in
the name EFFORTS. Click on “OK”
(2) Set up the
Message Routing Rule:
At the top of the screen, click on “Tools”, then
on “Rules Wizard”. A window will open. On the right side of that window, click
“New”.
Another window will
then open. The top section of that window is titled: "Which type of rule
do you want to create?" and a list of choices is presented. Highlight:
"Check messages when they arrive" and click "Next" at the bottom of the
window.
In the top section
of the next window, scroll down and click the box that says: "with
specific words in the subject" NOW, in the bottom section of the window,
"specific words" is highlighted and underlined - it is a link. Click on
"specific words" and a search text window pops up. In the top section type
in EFFORTS. Then click "Add", then click "OK", then click "Next".
The top section is now
titled: "What do you want to do with the message?" Check the box
that says "move it to the specified folder".
NOW, in the bottom
section of the window "specified" is highlighted and underlined - it is a
link. Click on "specified" and a folder window comes up. Find the
folder you created called EFFORTS, highlight it, and click "OK", then click
"Next".
The top section is now titled "Add any exceptions (if
necessary):" You can just click "Next" here or choose one of the exceptions
such as "except if sent only to me" The default name of the rule is
the "specified words" you searched for "EFFORTS" and now you can just click
"Finish". This will now apply to new messages that arrive with the word
"EFFORTS" in the subject - they will be moved automatically to the folder you
created called EFFORTS.
Leslie
Hernandez-TX
Making an EFFORTS Folder for Netscape Mail
Creating a
Folder
To create a message
folder:
1.Open the File menu and choose
New, then Folder.
2.Type the name of the
folder.
Note: Do not use the backslash
character (\) when naming your folder unless you're creating a hierarchy (that
is, unless the new folder will contain subfolders).
3.Click the
pop-up menu to choose a folder location and click OK.
After you have your folder you
then want to filter the mail for that folder to go into it when you get your
mail
AOL Email - Adding an Automatic EFFORTS style Signature
First, create the signature:
1. Click the "Mail" menu, then click "Mail Signatures" or "Set Mail Signatures".
2. Click the "Create" button.
3. In the "Signature Name" box, type a name for this signature, for example, Signature1.
4. In the "Signature" box, type in your name, State, and email address- all on one line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
5. Click the OK button.
6. Click the X button in the upper-right to close the Set up Signatures window.
Then, set it up to be automatically added to every email:
1. Click the "Mail" menu, then click "Mail Signatures" or "Set Mail Signatures".
2. Click the X button in the upper-right to close the Set up Signatures window.
3. Click the signature you want to use, then click on "Default On/Off".
EARTHLlNK Webmail - Adding an Automatic EFFORTS style Signature
1. Click the "Signatures" link on the "Preferences".
2. In the "Add Signature" section, type a name for the new signature in the "Signature Name" box.
3. Enter your name, State, and email address (all on one line) in the "Signature" box.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
4. Select "Set As Default".
5. Click "Save".
EUDORA Mail - Adding an Automatic EFFORTS style Signature
1. Select "Tools" on the Menu line.
2. From the "Tools menu", choose "Signatures". This will cause the Signatures Window to appear.
3. Right-click anywhere inside the Signature window to select the drop-down context menu.
4. From this context menu, choose "New".
5. Eudora displays the "Create New Signature" dialog box, asking you for a name. In the dialog box, enter a signature name and click "OK".
6. A signature window appears. In this window, enter your name. State, and email address, all on one line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
7. To include a particular signature in all your outgoing messages, go to "Tools", "Options", "Composing Mail". Select a signature from the "Default Signature" drop-down menu. Click "OK".
INCREDIMAIL Mail - Adding an Automatic EFFORTS style Signature
First, create the signature:
1. Click "New Mail" to create a new, empty message in IncrediMail.
2. Click on "Tools", then on "Signature", then on "New Signature" from the menu.
3. In the box, type in your name, State, and email address - all on one line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
4. Click on "Save", then on "OK".
Then, set it up to be automatically added to every email:
1. Click on "Tools", then on "Options", then on the "Compose" tab.
2. Make sure "Automatically insert signature to outgoing messages" is selected under Signature.
3. Check "Automatically insert signature to Reply/Forward messages".
4. Click "OK".
MOZILLA Mail - Adding an Automatic EFFORTS style Signature
To make a signature file:
1. Open Notepad or other text editing program (any will do).
2. Enter your name, State, and email address (all on one line).
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
3. Name and save the file as signature.txt (plain text).
To insert the signature in your emails:
1. Open Thunderbird, go to "Tools", "Settings".
2. Highlight your mail address on the left hand side.
3. Check the box which says "Attach this signature".
4. With the browse button to the right, locate your signature.txt file.
5. Press "ok".
NETSCAPE Mail - Adding an Automatic EFFORTS style Signature
To make a signature file:
1. Open Notepad or other text editing program (any will do).
2. Enter your name, State, and email address (all on one line).
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
3. Name and save the file as signature.txt (plain text).
To insert the signature in your emails:
1. Select "Mail & Newsgroups Account Settings" from the Edit menu.
2. In the left pane click on "General" and in the right pane click in the "Attach this Signature" box.
3. Click on "Choose" to browse to your signature files location. Once you have located and opened the signature file click "OK" at the bottom of the window.
OUTLOOK Mail - Adding an Automatic EFFORTS style Signature
1. Start Outlook
2. Go to "Tools", "Options" and the "Mail Format" tab
3. At the bottom of the Mail Format tab there is a "Signature" option. Click "Signature Picker" or "Signatures" (depending on your version of Outlook) to create a signature
4. Click "New"
5. Click "Next" and then enter your name, State, and email address on a single line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
6. Click "Finish", "Okay", and "Okay" again.
OUTLOOK EXPRESS Mail - Adding an Automatic EFFORTS style Signature
1. On the "Tools menu", click "Options", and then click the "Signatures” tab.
2. To create a signature, click "New" and then, in the "Edit Signature box", type in your name, State, and email address - all on one line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
3. Select the "Add Signature to all outgoing messages" check box
4. Click "Apply", then click "OK"
OUTLOOK WEB ACCESS Mail - Adding an Automatic EFFORTS style Signature
To create a custom signature to each message you send:
1. In the Navigation Pane, click on Options.
2. In the Messaging Options section, click Edit Signature.
3. In the Signature window, enter your name, State, and email address (all on one line).
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
4. Click "Save" and "Close".
To automatically append your signature to each message you send:
1.Within Options, in the Messaging Options section, select the "Automatically include my signature on outgoing messages" check box.
2. Click Save and Close .
THUNDERBIRD (MOZILLA) Mail - Adding an Automatic EFFORTS style Signature
To make a signature file:
1. Open Notepad or other text editing program (any will do).
2. Enter your name, State, and email address (all on one line).
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
3. Name and save the file as signature.txt (plain text).
To insert the signature in your emails:
1. Open Thunderbird, go to "Tools", "Settings".
2. Highlight your mail address on the left hand side.
3. Check the box which says "Attach this signature".
4. With the browse button to the right, locate your signature.txt file.
5. Press "ok".
WEBTV Mail - Adding an Automatic EFFORTS style Signature
1. Begin at the main "Current Messages" screen.
2. Click on "Setup" on the sidebar
3. Click on "Signature"
4. Enter your name, State, and email address (all on one line)
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
5. Click "Done"
6. Click "Done" again.
YAHOO Mail - Adding an Automatic EFFORTS style Signature
1. Click on "Options", then on "Mail", then on "Signature"
2. In the "Signature" box, type in your name, State, and email address - all on one line.
Examples: George-CA gjohnson@service.net Sam in England sammyq@tiscali.co.uk
3. Click on the "Add Signature to all outgoing messages" check box
4. Click on "Save"
Making an EFFORTS Folder for WebTV Mail
To do this on WebTV, you must use the multiple user names feature of WebTV and
establish a unique email address for your EFFORTS correspondence.
You can have up to six user names on your WebTV account.
Each user can log on
with his or her own password. As the main subscriber,
you can set access
privileges for each user, including whether or not the
user can access chat rooms
or "mature" Web sites (a great feature for
parents).
(You can only add e-mail users when you are signed on with your subscriber
name.)
STEPS:
1. Sign on to WebTV
with your subscriber name.
2. Click on
Settings on the Home screen.
3. Click on
Extra Users.
4. Click on Add User.
5. Type in a first name in the top box and
a last name in the bottom box
if you want the new name to show in e-mail
messages; otherwise leave it
blank.
6.
Click Continue.
7. Type in the user name
you want to use and click Continue.
8.
Type a password in the top box and then retype it in the bottom box to confirm.
9. Click Continue three times.
10. Click Done three times.
Copy and Paste or Cut and Paste
Here's a link to a very easy and very fast way to learn to copy and paste (and to cut and paste). Note that, although this lesson shows the text being pasted in the same document it was copied from, it can be just as well be pasted into any other document and in any other program, even if that document or program is not open at the time you cut or copy. Also, you may cut/copy/paste pictures, photos, graphics, etc using the same technique.
http://www.webmasternow.com/copyandpaste.html
Email Problems
If your not getting the mail from EFFORTS that you think you should.
. .
Do NOT send a "test message" to the EFFORTS list. No need to involve thousands of members. Besides, if your test message does not show up. it doesn't tell you where the problem lies. Instead.....
1. You or your service provider may be blocking it. (Check this out first). To do that:
-
Look at your blocked addresses list. If efforts@effortslist.org or listserv@effortslist.org are there, remove them. (To prevent any such possibility in future, add both of these addresses to your address book).
-
Look at the mail in your Spam folder. If any mail from efforts@effortslist.org or listserv@effortslist.org is there, accept the mail and, to prevent any such possibility in future, add both of these addresses to your address book).
2. The EFFORTS listserv may be temporarily out of service (down). To check this out:
-
Send an email to listserv@effortslist.org with only the two words - thank you - in the body of the message. If the listserv is up and functioning properly, it will promptly send you a reply message saying - you're welcome -. If you get no reply, you can surmise that the listserv is down.
3. If neither of the above indicate a problem, it is likely that the list is just experiencing a lull in member activity. i.e., no one is writing.
4. If you continue to receive no list mail over a considerable period of time yet the rest of your mail is doing OK then, as a last resort, a possible fix is to ask the list owner to unsubscribe you and then subscribe you again. This will in some cases cure the problem. Send a description of your problem and your request to efforts-request@effortslist.org
The Ten Commandments of E-mail
-
Thou shalt include a clear and specific subject line.
-
Thou shalt edit any quoted text down to the minimum thou needest.
-
Thou shalt read thine own message thrice before thou sendest it.
-
Thou shalt ponder how thy recipient might react to thy message.
-
Thou shalt check thy spelling and thy grammar.
-
Thou shalt not curse, flame, spam or USE ALL CAPS.
-
Thou shalt not forward any chain letter.
-
Thou shalt not use e-mail for any illegal or unethical purpose.
-
Thou shalt not rely on the privacy of e-mail, especially from work.
-
When in doubt, save thy message overnight and reread it in the light of the dawn.
-
And, here's the "Golden Rule" of e-mail:
That which thou findest hateful to receive, sendest thou not unto others.
Because EFFORTS is a large organization and our list is both an activist list and a support list for COPD/Emphysema we tend to have more mail than many other groups. We have a number of mail delivery options that can tailor how the mail is delivered to you. They are:
1. Regular.... You receive each message that is posted to the list, as it is posted.
2. Digest.... You receive only a few (but longer) messages, called digests. These digests are periodic collections of individual postings prefaced by a brief Table of Contents. You read the individual messages by scrolling through the Digest.
3. Index, HTML.... With an "index" subscription, you also receive only a few message per day, but these are very short "index" messages. These do not include the actual text of the individual postings. Instead, for each posting, its date, author, subject, length (number of lines), and a hyperlink to the actual message is listed. You can then scan the index and read any message of interest by simply clicking on its hyperlink.
4. NO MAIL.... This is an option normally reserved for those that wish to have their mail stopped temporarily (due to vacations, etc.) and have it reinstated within 30 days. This option allows continued access to the archives even while on NO MAIL status, thus allowing "catching up" before being reinstated.
If you wish to change your "option", just fill out and submit the form at the bottom of http://www.emphysema.net/bbanner.html or send a note to efforts-request@effortslist.org (You can change at any time.)
Computer viruses, myths, hoaxes & chain letters
( Most of the messages we receive about alleged viruses and/or dangerous scams are in fact hoaxes or urban legends. Please do not pass along ANY chain letters, regardless of content. As to the others, please check them out below, and do not pass along any that are scams, hoaxes, or urban legends.)
Is it a Virus?
Or a Hoax, Myth, or Urban Legend?
F-Secure Corporation's Hoax List
Hoaxbusters (CIAC)
Urban Legends and Folklore (About.com)
Urban Legends Reference Page (Snopes.com)
Last update
10/01/2007
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